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A Job Secretary Is Not A Vase, But A Housekeeper.

2008/11/15 10:40:00 41898

A secretary, especially a female secretary, was once called the boss's vase.

Nowadays, as the Secretary's professional qualification certification is becoming more and more complete, the requirements for the quality of the secretaries are getting higher and higher, not only typing, writing, sending and faxing, but also having management skills, and playing the ability of coordination.

At present, a lot of people who take part in certification training and examination have misunderstandings of the Secretary's occupation and affect their learning effect. For this reason, some organizations are prepared to make a larger adjustment. The overall idea is to pay more attention to the overall management and coordination function of the secretary.

Secretaries are inseparable from office management.

The director of the Cambridge office management examination project of the Sino British education measurement and exchange center of the Ministry of Education Examination Center said that the Cambridge office management international certificate examination, formerly known as the "Cambridge Secretary international certificate examination", was adapted to the needs of the international and domestic market for office management talents and the improvement of the overall quality of the secretaries and office staff. The University of Cambridge examination committee renamed it the "Cambridge international certificate examination for office administration".

Because in the past, when I mentioned "secretaries", I always attended secretaries as the majority. In fact, secretaries were closely related to office management.

In particular, the director of the project emphasized that the knowledge field covered by the Cambridge office management certificate examination includes office management skills, project management skills, word processing skills, information technology and office software skills, customer service skills, coordination of interpersonal skills, organizational meeting skills, time management skills, and shorthand quick recording skills.

Now everyone is keen on project management. In fact, there are big and small projects. Completing a project is a project. Organizing a meeting is also a project. Secretaries and office managers are the most able to embody a post of project management.

They should regard themselves as a project manager to manage the operation office's internal affairs. From the top leaders to the office staff at all levels, they are "customers" coordinated by secretaries and office managers.

In addition, when organizing some important meetings, they can quickly record the contents of the meeting, correctly capture the key points of leadership speech, and convey the leaders' original intention to the lower level.

Play up and down coordination ability

Miss yuan, the Beijing Office of the London Chamber of Commerce and industry examinations, said that the LCCIEB Secretary certification test takes English as the test language. The course simulates the real business environment, explains how to organize documents, write meeting minutes, stenograph and administration.

Overseas, the training and professional ability appraisal provided by LCCIEB has been recognized by employers as the basic conditions for certain job recruitment, and enjoys the reputation of "professional pass". However, the reputation in China is somewhat discounted because some candidates have neglected some training contents and consider themselves to be simple auxiliary professions. The aim of training is to ensure the passing of examinations, and the ultimate goal is to get certificates.

In fact, a truly qualified secretary should not only have the basic skills of every office, but also be a bridge that can assist the boss to work in an all-round way and achieve no obstacle and coordination. Therefore, based on the requirements of these skills, candidates should be placed on the "job assessment" and learn a kind of survival ability if they want to obtain certification.

Four kinds of textual research choices

1. the national secretary qualification appraisal is launched by the Ministry of labor and social security, which is divided into three levels of junior high school. The examination contents include four basic contents, namely professional ethics, basic professional quality, case analysis and work practice.

Foreign secretary increases the foreign language assessment part, the Secretary's professional qualification is two, and the performance evaluation part is added.

Evaluation: national identification, popularization, popularity, unified examination papers, unified time and unified place for examination are authoritative national examinations, and certificates are recognized by the state.

2. the Cambridge office management international certificate examination was introduced by the Ministry of education examination center from the University of Cambridge examination committee. It opened two times a year, and set up the first, middle and senior levels. The core courses included three words processing, communication and project management, and office management.

Evaluation: through this examination training, we can receive systematic education and training in theory and practice, and reach the world recognized secretary occupation ability and behavior standard.

The 3.LCCIEB (London Chamber of Commerce and industry examination) secretarial certificate examination has the highest grade four in the UK and only two or three in China.

The form of examination is written examination, global unified proposition and unified examination. Chinese candidates also need to use English examination papers.

The project is tested four times a year, in March, April, June and November respectively.

According to the agreement signed by the British side and the Ministry of Education Examination Center, the examination department is organized by the Ministry of education and the educational administration departments all over the country.

Evaluation: known as "work green card", it has great influence in the Commonwealth countries and Southeast Asia, and has more contact with business circles, especially foreign enterprises.

In addition, its certificate can also serve as one of the conditions of application for immigration to the UK.

4.IAAP (international professional secretarial Association) secretary qualification examination has now set up training spots and examination points in large cities such as Beijing and Shanghai.

Examination subjects include enterprise law, enterprise behavior science, enterprise management, interpersonal science, secretarial accounting, secretarial skills, working procedures of office secretaries, etc.

The examination lasted 12 hours.

The qualified person is eligible for the "licensed professional secretary".

Evaluation: IAAP in China is only "the sharp corner of Xiao Rong", but as a secretarial Association, its organization's examination influence can not be underestimated.